Date Time Location
Tuesday 6:15 PM Bourne Veterans Memorial
239 Main Street Buzzards Bay, MA 02532
1. Call
to Order
2. Salute
the Flag/A Moment of Silence for our Troops
3. Approval
of Minutes
4. Public
Comment – Non Agenda Items
5. Correspondence
6. Board
Reorganization/Goal Setting Session Discussion
7. 7:30
p.m. Special Permit for Outdoor Flea Market
8. License/Permits
a. Continuance
of Verizon Pole Hearing
b. Set
Up For ALS Cliffwalk
c. Wedding
on Sagamore Beach
d. Shore
Road Wedding Parking
e. Dick
Melloni Charity Bicycle Race
f.
Parking for Little Store 100th
Anniversary Parade at Clark Playground parking lot
g. Road
Name – Olivier Way
9. Wastewater
Collaborative
10. Discuss
Draft Operating Procedures
11. Administrator’s
Report
12. Selectmen’s
Reports
13. Adjourn
Selectmen Minutes
April 11,2006
Bourne Veterans' Memorial Community
Center
239 Main Street
Buzzards Bay, MA 02532
************************************************************************
Attendance:
Thomas M. Guerino
Board of Selectmen:
Linda Zuern, Chairman
Galon "Skip" Barlow, Vice Chairman
Jamie Sloniecki, Clerk
Carol Cheli
Judith Conron
Call the Meeting to Order at 6: 15 P.M.
At
6:15 p.m. Selectman Zuern made a MOTION, SECONDED by Selectman Barlow to
go into Executive Session for the purpose of discussing legal matters. By roll
call vote the Board unanimously VOTED to enter executive session.
Vote:
Chairman Cheli -yes, Selectman Barlow -yes, Selectman Conron -yes, Selectman Sloniecki
-yes, Selectman Zuern -yes. UNANIMOUS VOTE
At
7:04 p.m. Selectman Zuern made a MOTION, SECONDED by Selectman Barlow to
go back into open session. By roll vote the Board unanimously VOTED to
go back into open session.
Vote:
Selectman G. Barlow -yes, Selectman Zuern -yes, Selectman Cheli -yes, Selectman
Sloniecki -yes and Selectman Conron -yes. UNANIMOUS VOTE
Chm.
Cheli called the meeting to order at 7:08 P.M.
Chm. Cheli introduce the new Selectmen -Judith Conron and Jamie Sloniecki.
Selectman
Barlow MOTIONED to accept the minutes of March 28, 2006 as amended, SECONDED
by Selectman Zuern so voted. Selectmen Conron and Sloniecki abstained.
Don
Hayward congratulated newly elected board members and spoke on notifications to
municipal employees. His concern was that some municipal employees did not
receive the memorandum from the Town Administrator and asked that the notice be
put in the checks of the employees.
TA
Guerino' s understanding was that when an email is sent to all department heads
for notification to employees, that the department heads would then notify
their employees of the email. When the matter was brought to his attention that
some employees did not receive the email, he sent out another letter. He
further explained the notification process and that benefit announcements are
put in employee's paychecks and not general notifications.
Joe
Agrillo spoke on parking and guard duty at Chester Park. He read a letter
regarding Beach Street and intersection of Shore Road. Mr. Agrillo requested an
onsite meeting at Beach and Shore Road with the Town Administrator, DPW, one
Selectman, Police Chief and himself He spoke of the serious parking problem on
Beach Street with a new business opening up on Beach Street.
He
was also concerned with the problems at Chester Park. Mr. Agrillo welcomed the
new Selectmen.
Charlie
Miller said that possibly the Monument Beach Civic Association could be
involved in discussions on Monument Beach.
Hal
DeWaltoff, Chm. Finance Committee, congratulated the new members and thanked
them for their civic duty. He said the relationship between the Finance
Committee and Board of Selectmen was not very good. The Finance Committee now
wants to move forward and help. They have no specific agenda and their role is
to advise town meeting and get involved in issues facing the Town. They would
like to work much more closely with the Board of Selectmen and looked forward to
meetings with expertise on both sides.
Chairman
DeWaltoff said that the Finance Committee had designed Michelle Ford as their
representative on the DNR Review Committee.
Paul
Bushueff welcomed the new Board members and then read and asked the new members
to reflect on the quotation from Selectman Zuern that appeared in a newspaper
on April 13, 2004. He said had her advice been followed, there would be no
recall, dissention in ranks and fiscal crisis.
TA
Guerino reviewed the correspondence.
Board
Reorganization/Goal Setting Session Discussion
Selectman
Barlow made a MOTION, SECONDED by Selectman Conron to nominate Selectman
Zuern as Chairman. UNANIMOUS VOTE
Selectman
Zuern made a MOTION, SECONDED by Selectman Sloniecki to nominate Selectman
Barlow as Vice Chairman. SO VOTED. Selectman Conron voted NO
Selectman
Barlow made a MOTION, SECONDED by Selectman Zuern to nominate Selectman
Sloniecki as Clerk. UNANIMOUS VOTE
Chairman
Zuern thanked the Board for their confidence in electing her Chairman and that
from this point forward they needed to work in a very positive way. She was
looking forward to setting down goals and objectives very soon. She reiterated
the comments made 2 years ago that you could dislike someone, but that you still
need to respect them.
Chm.
Zuern asked that the Goal Setting Session be placed on the agenda so that they
could start thinking and talking about what they wanted to do. She suggested
that a facilitator and blocks of time such as 3 hours in either the evenings or
weekends be scheduled.
Selectman
Conron suggested they look into setting strategic goals i.e., financial
stability and then every year choose sub-groupings to work towards.
She
looked at the School Departments strategic goals and mentioned how the school
sets theirs and what a good model it would be to follow. She agrees with the
need of a facilitator. She also felt that they should ask for the public's
opinion and to discuss what kind of goals they wanted.
Chm.
Zuern thought that it might be better going in the sessions open minded rather
with no ideas.
Chm.
Zuern spoke of her term on the School Committee and their goal settings.
TA
Guerino said it has been the Board's priority. He has material on creating a
strategic agenda, which would be helpful. He felt it would be advantageous to
bring in the School Department and hear their background on creating their
strategic agenda.
He
said it would probably take a couple of 3 hours sessions just to get the
framework for the strategic agenda or goal settings.
Selectman
Barlow felt that rather than having 5 individual goals they should sit down and
come up with a couple of goals that the Board can get behind in the best
interests of the T own. He also felt that financial stability is the biggest goal
they can ask for.
Selectman
Conron thought they needed to stand behind all goals and not individual goals.
She said that they should start out broad and then go down to 4 or 5 goals.
Selectman
Cheli felt they needed a facilitator to guide them through the process.
T
A Guerino said moving forward is going to take longer than people expect. It is
a process that needs to be checked in with frequently, not only to assess the
process you are making, but to see if what you established at the beginning is
actual workable.
Selectman
Sloniecki said that over the last few weeks the Board has come across a lot of
short-term goals that need addressing and they may be part of the long-term
goals. He said when 21/2 came in, a hold was placed on some goals that had been
set, but felt eventually it will fall in place. He was committed to putting in
the necessary time for long-term goals to be met.
Jim
Mulvey congratulated the new Board members and thanked them for stepping up to
the plate.
Mr.
Mulvey said that after listening to Selectman Conron and T A Guerino that they
set a date in near future to get off the ground.
TA
Guerino suggested bringing in someone from the School Department for the next
Board meeting.
There
was further discussion on the hiring of a facilitator and goal sessions.
7:30
p.m. Special Permit for Outdoor Flea Market
Maureen
Celorier spoke on their request for the Special Permit for an Outdoor Flea
Market located at 25 Barlow's Landing Road, Pocasset.
The
Indoor Flea Market opened a year ago and they are now seeking to expand to the
outside section of their parking lot.
Chm.
Zuern read the legal notice that appeared in the newspaper.
Ms.
Celorier said that a change had been made in the operating schedule and they
now propose to be open only on Saturday, Sunday and occasional Monday holidays
which is the current hours of their indoor Flea Market. The hours open to the
public are 9:00 a.m. to 4:00 p.m. with vendors coming between 7:00 a.m. to 9:00
a.m.
A Planning Board concern was an occasional day during the week that may impact Cape Cod Movers and Rehabilitation Corporation. They opted to revise the Outdoor Flea Market operation to be on the same schedule as the Indoor Flea Market.
They
have been open for 1 year with no issues and currently support many local
charities and will continue to do so with the Outdoor Flea Market.
The
Planning Board has asked them to look for a waiver since they are 9 parking
spaces off. Kristine Celorier has a meeting scheduled with the Fire Chief to
make sure the traffic flow is proper.
Chm.
Zuern was concerned with a memo received from the Town Planner that the plan is
not consistent with the current the existing site conditions.
There
was discussion on the vehicles in the back part of the building, flea market
signs on the roadways, the dumpsters, off-site parking with shuttle service and
the fact that the parking spaces on-site do agree with the plan on file.
Joe
Agrillo spoke in favor of the applicants for an Outdoor Flea Market License.
Selectman
Barlow made a MOTION, SECONDED by Selectman Cheli to grant approval of
the request for a Special Permit for an Outdoor Flea Market pending approval by
the Planning Board and Fire Chief and that no off premise signs be allowed. UNANIMOUS
VOTE
Chm.
Zuern then read the statement of right of appeal as required by law.
Licenses
and Permits
Rick
Samuels spoke on the tabled Verizon hearing regarding Mr. Poitras. Mr .Samuels
met with the Poitras' and came to an amenable decision.
TA Guerino said the push brace would not normally go to the pole hearing, but their concerns and the abutters were satisfied.
Selectman
Barlow made a MOTION, SECONDED by Chm. Zuern to approve a push brace in
lieu of a11 additional pole. UNANIMOUS VOTE
Set
Up For ALS Cliff Walk
Selectman
Barlow made a MOTION, SECONDED by Selectman Cheli to approve the use of
Buzzards Bay Park on September 9, 2006 in order to set up for the ALS Cliff
Walk on September 10,2006. UNANIMOUS VOTE
Wedding
on Sagamore Beach
Selectman
Conron made a MOTION, SECONDED by Selectman Barlow to approve the
request for use of Sagamore Beach for a wedding ceremony on June 17lli, 2006. UNANIMOUS
VOTE
Selectman
Barlow made a MOTION, SECONDED by Selectman Cheli to approve the use of
the lot on Shore Road directly across from Tahanto Beach, 2006 for wedding
parking on July 2nd, 2006. SO VOTED 2 abstentions -Selectmen Conron and
Sloniecki
Selectman
Conron made a MOTION, SECONDED by Selectman Barlow to approve the use of
Bourne Roadways for the Dick Melloni Youth Foundation Charity Bicycle Race on
September 17th, 2006.
TA Guerino explained that this was more notification to the Selectmen rather than needing Board action and requires the Town Administrator approval.
Parking
for the Little Store 100th Anniversary Parade at Clark Playground Parking Lot
Selectman
Cheli made a MOTION, SECONDED by Selectman Conron to approve the request
for parking for the Little Store 100th Anniversary Parade at the Clark
Playground Parking Lot on July 30th, 2006. UNANIMOUS VOTE.
Selectman
Conron made a MOTION, SECONDED by Selectman Barlow to approve the road
name of Olivier Way. UNANIMOUS VOTE.
TA
Guerino suggested that he represent the Town on a short-term basis until a full
member could be found. He is now not sure whether the level of urgency exists.
He thinks we can go through the normal advertising process for membership and
have it come back to the Board in 2 weeks for interviews and appointment, if
the Town is buying into the Collaborative.
TA
Guerino feels that Bourne needs a seat on the table for this regional group
although he's not sure what its authority will be in the long run.
Selectman
Conron asked that the TA set the schedule so that person appointed will be able
to attend the meeting in May.
Peggy
Fantozzi attended the first meeting last week and gave an overview of the
meeting, the make up of the Cape Cod Water Protection Collaborative and the
schedule set.
Ms.
Fantozzi expressed her interest in serving on the Collaborative and submitted
her resume in January.
Chm.
Zuern thought it was important to have a Bourne representative on the seat, but
further felt they needed to go through the procedures and do the proper
advertising. The appointment to the Collaborative will be placed on the May 2,
2006 Selectmen's Agenda.
There
was further discussion on the Collaborative
Selectman
Conron made a MOTION, SECONDED by Selectman Cheli that the Board appoint
Peggy Fantozzi as the Town's delegate to the Cape Cod Water Protection
Collaborative and that the Town further move to advertise for other interested
people willing to serve until placed on the May 2,2006 Selectmen's Agenda. UNANIMOUS
VOTE
Discuss
Draft Operating Procedures
T
A Guerino spoke of the draft operating procedures. The entire text of the
"old operating procedures" is included in the draft he presented to
them. He looked at other communities and how boards had operating procedures
and the roles of various members and how things were done. He said most of them
were incorporated into our current operations. Based on some of the issues
corning before the Board during the past year, he tried to incorporate some of
the concerns as to openness of the meeting, how items are placed on the agenda,
and how the Board members deal with the Administrator. He then went to the
Charter to make sure they were in conformance with the current Charter. He said
there was not a lot of change, but there were 2 changes that he would make as
they go through the draft policy.
There
was a lengthy discussion on the draft procedures and the one currently in use.
TA
Guerino will include the current and proposed Polices and Procedures in the
next agenda packet.
Selectman
Conron asked how they interacted with the Town Administrator on a week-to- week
basis.
TA
Guerino explained that he meets with the Chairman on Thursday mornings to set
the agenda together. The agenda is closed a noon on Thursday unless an
amendment comes forward. Board members who want an item on the agenda either
make a request to the Chairman or Town Administrator. All agenda requests by
Selectmen are put forward on an agenda.
The
question was asked that if the Town Administrator wanted an opinion from the
Board of Selectmen in between meetings how and can he do that and if the Town
Administrator writes a email, is it forwarded to all Selectmen?
If
it is a non-policy related issue, the Town Administrator will send an email out
to the full Board. As a courtesy, he generally sends the email to all
Selectmen.
There
was further discussion on emails.
Town
Administrator's Report
TA
Guerino had a concerned citizen come to the office regarding the sign that was
approved at Tahanto. He met with him and others and have come to an amicable
solution where the sign will be placed.
By
Wednesday afternoon, all of the Selectmen will have a new bound budget with all
changes and recommendations.
The
Finance Committee report differs this year, it's a factual report and very fair
and honest assessment on where town is financially. The Finance Committee and
Selectmen are pretty much in concurrence with the budget. He welcomed Selectmen
Conron and Sloniecki to the Board.
Selectmen's
Reports
Selectman
Cheli was happy to see Jamie Sloniecki and Judith Conron elected to the Board
and wished them luck.
Selectman
Barlow thanked all for participating in the election last week.
Selectman
Sloniecki attended the Finance Committee Meeting and said the whole campaign
was an experience and he is glad to be where he is and will do the best he can
to serve the Town.
Selectman
Conron thanked all those that voted and wished there was more voter turnout.
She also requested that the budget be placed on the agenda for Apri118. She
said they may want to ask the public if they have any questions or comments on
the budget.
The
Town Administrator thought that was a good idea and he also said the Finance
Committee is holding a public hearing on the budget on April 24th.
Chm.
Zuern thanked the newly elected Selectmen for running and welcomed them to the
Board. She thought they would be very productive this year and looked forward
to working with them. She thanked Richard LaFarge for his term as Selectman.
She
attended a meeting in preparation for the upcoming special and annual town
meetings; a breakfast sponsored by Suffolk University and the Cinderella play
at the School. She also noted the upcoming meeting on April 21 in Providence
regarding bus service from the Upper Cape to Providence. Her spotlight on
Bourne this week focused on the Charter Review; she commented on the rubbish
and litter seen on the highway and asked for the Sheriff's department
assistance.
TA Guerino noted that the Town Hall will be closing at noon on Friday after and closed all day Monday, Patriot's Day.
Adjourn
Selectman
Conron made MOTION, SECONDED by Selectman Barlow to adjourn at 9:30
p.m., UNANIMOUS VOTE.