Date Time Location
Tuesday 7:00
PM Bourne Veterans
Memorial
239 Main Street Buzzards
Bay, MA 02532
1.
Call
to Order
2.
Salute
the Flag/A Moment of Silence for our Troops
3.
Approval
of Minutes
4.
Public
Comment – Non Agenda Items
5.
Correspondence
6.
Barry
Johnson – Ballot Explanation
7.
Licenses/Permits
a.
7:15
P.M. Transfer liquor license: Craigville Pizza and
Mexican/withdrawn without prejudice.
b.
Transfer
manager on liquor license: Monument Beach
Sportsman’s Club
c.
Semi
Permanent Frame Tent – Bourne Marina
d.
Use
of Barlow’s Landing Beach for 10th Annual Picnic
8.
Library
Trustees
9.
Auditor’s
Report
10.
Committee
Appointments:
a.
Bourne
Delegate to Cape Cod Commission to Route 6A Advisory
b.
CanalSide
Property Task Force
c.
Commission
on Disabilities
d.
Local
Emergency Planning Committee
e.
Open
Space Committee
f.
Recycling
Committee
g.
Transportation
Advisory Committee
11.
Opening
& Closing Warrant for Special Town Meeting
12. Town Administrator Report
13. Selectmen’s Reports
14.
Other Selectmen Business
15. Adjourn
3.
Selectmen Minutes
August 1, 2006
Bourne Veterans’ Memorial Community Center
239 Main Street
Buzzards Bay, MA 02532
********************************************************************************
Attendance:
Board of Selectmen:
Linda Zuern,
Chairman
Galon “Skip” Barlow,
Vice Chairman
James Sloniecki,
Clerk
Call the Meeting to Order
Meeting was called to order at 7:00 P.M.
Selectman Conron made a MOTION and SECONDED by
Selectman Barlow to approve the minutes of July 18, 2006 as written. UNANIMOUS
VOTE
Selectman Sloniecki made a MOTION and SECONDED by Selectman Barlow to approve the minutes of July 11, 2006 as amended. UNANIMOUS VOTE
James Mulvey commented on sea mammals and their disposal at ISWM. Concerned with the agreement that might allow it and stated his reasons.
Administrator Guerino met with Mr. Goins to come up with a fair and reasonable fee structure. After autopsies are completed on the sea mammals they are frozen, delivered to the landfill and placed in the lined portion of the landfill. The gross amount of tonnage has not been agreed upon. When this has been determined it will be presented to the Board.
Selectman Sloniecki read the
correspondence.
Selectman Barlow thanked William Palm and
Hunter Scott for dedicating a lot of time on the Ad Hoc DNR Functions Review
Committee and recommend that the Board send them a letter.
Town Clerk Barry Johnson thanked the Board for letting him come before
them tonight. Will explain the ballot for the election, which will be held on
August 9, 2006 from 7:00 A.M. to 8:00 P.M.
Election ballot has 3 parts:
1) Selectman/Sewer Commission vacancy
2) Proposition 2½ Debt Exclusion for the design/construction/renovation
to the Jonathan Bourne Library.
3) Recall Election
If there are any
questions at the polls, they should be directed to Town Hall.
Licenses/Permits
Selectman Barlow
made a MOTION and a SECONDED by Selectman Conron to allow
Craigville Pizza & Mexican at Pocasset to withdraw their request to
transfer their liquor license without prejudice. UNANIMOUS VOTE
Monument Beach
Sportsman’s Club
Selectman Barlow
recused himself.
Dave Nichols will be
the new manager at the Monument Beach Sportman’s Club replacing Mr. Kenneth
Johnson. Mr. Nichols took the Alcohol Intervention course on June 24th.
Selectman Conron
made a MOTION and SECONDED by Selectman Sloniecki to approve the
transfer. VOTED 3-0 1 ABSTAINED
Mr. Nichols would like to be notified when the Board discusses the
burying on sea mammals. Administrator Guerino said it should be on the agenda
for August 22nd.
Semi Permanent Frame Tent – Bourne Marina
Administrator Guerino said the Bourne Yacht Club and not the Town of
Bourne should submit the application. This is the second year that this tent
has gone up. Each year the tent goes up they will have to go through this
process. The tent will have to come down on September 28th because
their insurance runs out.
Selectman Conron made a MOTION and SECONDED by Selectman
Barlow to approve the tent until September 28, 2006. UNANIMOUS VOTE
Use of Barlow’s Landing Beach for 10th Annual Picnic
Steve Kane from the Pocasset Village Association has submitted an
application to use Barlow’s Landing Beach for their 10th Annual
Picnic. Event will be on August 12th with a rain date on August 13th.
Selectman Conron made a MOTION and SECONDED by Selectman
Barlow to approve the annual picnic at Barlow’s Landing Beach on August 12th
with conditions stipulated on the routing slip by the Conservation Commission,
Board of Health, Police Department and Fire Department. UNANIMOUS VOTE
Library Trustees
Anne-Marie Siroonian said she is here tonight to clarify the field
situation that has been brought to their attention. Currently there is a Babe
Ruth Field and a Soccer Field behind the library. In the proposed design, the
architect presented a site plan showing a Little League Field and a Soccer
Field. He had to redesign the drawing so the fields can be fit into the design.
One proposal is to move the diamond from the southwest part of the lot to the
northwest part of the lot. The other proposal is for the diamond to be adjacent
to the backside of the building so they will be hitting towards the northwest
corner.
This is a schematic development and we are prepared to rectify the
situation when they get to Phase II of the Renovation and Expansion Project
after the debt exclusion vote.
Ms. Siroonian said the handicap accessibility is non-compliant with the
Federal Rules and Handicap Disabilities Act. It’s an ongoing issue and this has
motivated the project.
Administrator Guerino said the Board of Selectmen and Finance Committee
have endorsed this project.
Comments were heard
from members of the Board, Diane Ranney, Paul Gately and Trude Sparks
Chairman Zuern thanked them for coming in.
Audits Report:
Frank Byron from Melanson & Health will be reviewing the Audit and
Finance Statements for June 30, 2005.
Reviewed the Management’s Discussion and Analysis Report, which is a narrative
explaining how the town did financially. The GASB Statement #34 (Government
Accounting Standards Board – Statement #34) changed the way the town audited
financial statements.
Next years management letter will be a reminder that there is a new accounting
standard that will be applicable to the town in 2009 called GASB Statement #45
dealing with other post employment benefits such as health and dental insurance
coverage for retirees.
Administrator Guerino said the town has agreed to go in with the County
with the SEGAL & Associates. They will be undertaking the GASB Statement
#45 study on the town’s behalf. Mr. Byron said this is one thing that the town
needs to do.
Mr. Bryron reviewed and explained pages 12, 14, 16 & 18 of the
Annual Financial Statements.
Mr. Byron said the town is still in good financial shape through June
30, 2005. Surpluses will be look upon favorably by the Bond Rating Agency.
Management
Letter:
Mr. Byron said the purpose of the Management Letter is to bring up
recommendations for improvements based on their audit. When working on the
audit they are reviewing the internal control procedures and when they see
areas where improvements should be made, those recommendations are made in the
Management Letter.
There are 10 comments
and 7 of them are repeats from the prior year.
Repeats comments:
>Formalize
Procedures for Tracking Employee Sick/Vacation Accrual Time
Administrator Guerino said there will be software that will coordinate
all departments and this will be done on line as opposed to hand calendars that
we are currently using. Hope the program will be running by January.
>Formalize
Department Receipt Policies
Administrator Guerino said were going to start in July to coordinate a
single window for payment collections for a lot of the different fees. He will
work with the new Finance Director to formally put this together. We are
working on a more common receipt and training on how to take monies in and how
to track and report back to the Treasurer’s Office.
>Prepare Student Activity Fund Policy and Procedure Manual
Auditors are recommending that there are Policies and Procedures to
make sure that all the schools are following guidelines for the maintenance of
the receipts and accounting records.
>Reconcile Receipt Records at DNR
Auditors recommend receipts be reconciled to the Town Accountant’s
records on a monthly basis.
>Reconcile Police Detail Receivables
Auditors recommend the Police Department report police detail billing
information to the Town Accountant on at least a monthly basis so that
receivables may be recorded in the general ledger. This will improve the
accuracy of the revolving fund balance, and provide for improved oversight of
receivable balances.
>Implement Procedures for Calculating ISWM Post Closure Liability
Auditors recommend that ISWM management assume the responsibility for
calculating the post closure liability. This will result in improved oversight
and control, as well as strengthened long-term planning of future liability
projections.
>Implement a Control Account for the Recycling Receivables
Auditors recommend that the Town work with ISWM officials to implement
procedures (similar to the current procedures for non-recycling receivables)
and create an additional receivable control account on the Town’s general
ledger to account for the recycling activity.
Current Year Issues:
>Reconcile Betterment and ISWM Activity
Auditors recommend formal reconciliation procedures to reconcile the
general ledger betterment activity with the Assessor’s records, and ISWM
revenues with the ISWM Department. This will improve the checks and balances
between departments, and help assure all parties are reporting accurate
information.
>Follow-Up on Delinquent Ambulances Receivables
Auditors recommend the Town follow up on the delinquent accounts that
are currently on the Towns’ books and establish formal abatement procedures to
write off uncollectible accounts. This will improve oversight over ambulance
receivables and will result in more accurate receivable balances reported in
the general ledger.
>Update Tailings Account
Auditors recommend the Town make efforts to determine why checks did
not clear, and, if necessary, remove them from the outstanding checklist and
reclassify into the tailings liability account. This will streamline the bank
reconciliation process.
Administrator Guerino said we always focus on the things that we need
to improve upon. Overall, this is a very good audit.
Mr. Byron said the town does a very good job in maintaining their books.
Administrator
Guerino and the Board of Selectmen thanked Mr. Byron for coming to the meeting.
Committee
Appointments:
Bourne Delegate
to Cape Cod Commission to Route 6A Advisory Committee
Selectman Sloniecki
made a MOTION and SECONDED by Selectman Conron to appoint Donald
E. Ellis for a one-year term. UNANIMOUS VOTE
CanalSide Property Task Force
Chairman Zuern said we asked the members to come before the Board
tonight, if they would like to speak on whether their task is complete.
Administrator Guerino said we sent notice to the Chairman of the
CanalSide Task Force but he may have been away and members may not of been
notified.
Chairman Zuern said we have a letter from Town Counsel saying we can
re-appoint the members, re-appoint to a certain date, not appoint or
reconstitute the committee all together.
Administrator Guerino said we can reschedule the CanalSide Task Force
at a future meeting date.
Commission on Disabilities:
Selectman Barlow made a MOTION and SECONDED by Selectman
Conron to re-appoint Don Uitti and Stephen Lukacinsky to a three-year term. UNANIMOUS
VOTE
Local Emergency Planning Committee:
Selectman Barlow made a MOTION and SECONDED by Selectman
Conron to re-appoint Sue Alma, Michele Cardose, Cynthia Coffin, George
Eldridge, John Harding, John Ford Jr, Paul Gately, Phillip Goddard, Joel Gould,
Martin Greene, Carole Kibner, Charles W. Klueber, Beverly Lane, Roger LaPorte,
Michael Leitzel, Jeffrey Luce, Matthew McClintock, Jeffrey Davis Perry, John
Pribilla, Linda Zuern, Coreen Moore, George Sala, Rickie Tellier, George
Tribou, George Weinert and Stephen Kelleher for a one-year term.
UNANIMOUS VOTE
Administrator Guerino said due to the resignation Heidi Marsella she
won’t be appointed to the LEPC. Will
ask Mr. Gray if he or somebody from the Commission would be willing to serve
until such time we have a full time person.
Open Space Committee
Selectman Barlow made a MOTION and SECONDED by Selectman
Sloniecki to re-appoint Charlotte Stiefel for a three-year term. UNANIMOUS
VOTE
Selectman Barlow made a MOTION and SECONDED by Selectman
Sloniecki to re-appoint
Michael Leitzel and Coreen Moore for a one-year term. UNANIMOUS VOTE
Transportation Advisory Committee
Peter Meier, Robert W. Parady and Donald
Provost for a one-year term. UNANIMOUS VOTE
Chairman Zuern suggested inviting them in and
give them some direction on what to look at.
Open and closing of the Special
Town Meeting
Administrator Guerino recommends that the
Board open the warrant for articles tonight and close on Friday, August 11,
2006.
Selectman Barlow made a MOTION
and
SECONDED by Selectman Conron to open warrant articles tonight and to close on
Friday, August 11, 2006.
After further discussion, Selectman Conron
rescinded her SECOND.
Selectman Conron made a MOTION
and
SECONDED by Selectman Barlow to open the warrant tonight and close the warrant on
August 15, 2006. UNANIMOUS VOTE
Chairman Zuern asked if the Board wanted to
include an article on the CanalSide Task Force for the Special Town Meeting to
see if Town Meeting wanted to continue the work of the CanalSide Task Force.
Selectman Barlow said he doesn’t feel that we
should put an article to end the CanalSide Task Force.
They were created by Town Meeting and were
appointed until task was complete. Feels that we should let them continue until
task is complete.
Chairman Zuern read the article that created
the Task Force and Charlie Miller read the motion of the Task Force.
Selectman Conron said we should just move on and see what the people want
to do.
Town Administrator’s Report:
Administrator Guerino went to Washington DC
last Thursday upon the request of Congressman Delahunt relative to future
missions at Otis Air Force Base. There has been a lot of discussion related to
future missions, which the Air National Guard is still working on. Congressman
Delahunt was very forceful and Senator Kennedy pressed the Air National Guard
to move forward with a Memorandum of Understanding. It was a very good meeting
and it’s important that the Board knows we are keeping involved with it.
Received resignation from Heidi Marsella with
her last day being August 18th. She has been a tremendous employee in all that
she has accomplished over the years. She will be missed. Chairman Zuern said we
should send her a letter and put a copy in her personnel file.
Recommend the hiring of 4 police officers;
Thomas A., Morgello Jr., Jonathan R. MacDougall, Lee A. Desrosiers and Daniel
T. Cox as Police Officers based on the recommendations of Chief Ford. Request
that the 15 days be waived.
Selectman Sloniecki made a MOTION and SECONDED by Selectman Barlow
to waive the 15 day period for the 4 candidates for officers. UNANIMOUS
VOTE
Appointed John E. Howard Jr. as a Landfill Equipment Operator and is not
requesting the waiver of the 15 days. Appointment will be effective 2 weeks
from tomorrow.
Board has a copy of a proposal for 2006-2007
Scraggy Neck Plowing Agreement. Had discussion with Scraggy Neck Assoc, Mr.
Tellier and Mr. Paine regarding the agreement. The agreement is similar but
slightly different than last year. Board will discuss this at their next
meeting.
Tom Gibson from Bourne Baseball submitted
letter requesting to close the Pocasset Field for repairing the field, at no
cost to the town. Monument Beach Ball field will remain open. Recommend the
Board close the field from 8/27 to end of season.
Selectman Sloniecki made a MOTION and SECONDED
by
Selectman Barlow to approve the closing of the field as requested. UNANIMOUS
VOTE.
Chairman Zuern said we should to send them a letter thanking them for
doing all this work.
At the request of the Board, the Administrator’s
Office has been in contact with MA Highway for the meeting on August 22nd to
discuss the Bourne Rotary.
Drafted a letter to Senator Murray and to our
Legislative Delegation thanking them for their assistance they provided this
past year. Senator Murray has brought in millions of dollars to the town. They
will be invited to the Board’s first meeting in September.
Road access for the school, not Scenic
Highway, is out to bid and will be opened in the Administrator’s Office on
September 15th at 2:00 P.M.
Received a call this afternoon from Lt.
Tavares and tonight is National Night Out and the Monument Beach Civic
Association sponsors this on an annual basis.
Normally the Board would approve the road closing but due to the
lateness in receiving notice, Administrator Guerino approved the road closing.
Charlie Miller apologized on behalf of the MBCA.
On September 11th, Representative
Perry will be having a remembrance at the Buzzards Bay Park.
Meeting today with the staff and
representatives of the Zoning Board of Appeals on how everything has been going
since the reconfiguration. Things seem to be going well.